Website Alberta Parks

Opportunity Type:
Job

About Us
The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx.

 

We support Albertans in being proud stewards of air, land, water, and biodiversity by leading the work required for the desired environmental outcomes and sustainable development of natural resources.

 

For more information about the Ministry of Environment and Parks, please visit our website at: https://www.alberta.ca/environment-and-parks.aspx
Role
If you are looking for an opportunity to use your administrative skills, this job is for you!

 

Reporting to the Regional Controller and part of the South Region administrative team, you will provide a broad range of administrative services and support to various areas within the South Region – Alberta Parks. While this is not a front-line position, much of the work focus directly supports front-line service delivery that directly impacts the enjoyment, health and safety of park visitors.

 

In this role, you will:

Provide administrative assistance to various field-based park operational programs – infrastructure, maintenance, visitor services, and resource management within the region.
Assist HR with administration of personnel at the area level, to review and ensure accuracy when assisting with processes for all levels of hiring for all seasonal wage hiring commencement and onboarding procedures, ensure all termination practices are completed.  Assist with administration of all salary employees within the area, review and guide payroll submissions, expense claims, and procurement cards; ensure accuracy and audit practices are met and followed.
Assist with area training, and other onboarding activities; assist all employees in administration, to help support delivery of front-line programs.
Assist with vendor contracts, process accounts payable and accounts receivable transactions, and ensure all financial and contractual obligations for vendors and contractors are met within proper guidelines and timelines
Maintain financial spreadsheets to track and reconcile accounts receivable, to ensure all revenue is accurate; track and reconcile all accounts payable to assist with expenditure spending plans for budget and forecast purposes for the area.
Manage record files related to electronic and paper filing, upkeep of all area  records in the GoA shared internal computer folders and disposition of old file records
Assist with review and updating inventory records for all area assets.
To be successful in this role, you will also need to convey information to others about administrative processes, manage time and priorities and build and maintain relationships with others to ensure successful day-to-day operations
Qualifications
Education:

High school diploma plus three years of related experience with preference for a Business Administration Diploma. Equivalencies will be considered.

 

Equivalency:

Directly related education or experience considered on the basis of:

1 year of education for 1 year of experience; or
1 year of experience for 1 year of education.
Requirements:

Criminal Record Check
Class 5 Driver’s License
5-year printed Driver’s abstract, showing a driving record of eight (8) demerits or less.
Current Defensive Driving Certificate

Additional assets:

Preference will also be considered for candidates that have:
Proficient use of MS Office Suite, particularly advanced use of  Excel and Word
Experience with accounting, budgeting and forecasting
Experience assisting with HR tasks that relate to staff orientation and training
Ability to work with IT to trouble shoot and articulate IT related issues
Versatility between different software programs
Experience using 1GX
APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
The link below will assist you with understanding competencies: https://www.alberta.ca/assets/documents/psc-alberta-public-service-competency-model.pdf

How Competencies will apply to this role:

Agility – You will need the ability to prioritize work and identify tasks that need immediate attention and respond appropriately and be adaptable to changes in procedures and processes.

Creative problem-solving – A certain degree of creativity is required to find ways to streamline processes, reduce duplication and innovate for possible new solutions to enhance efficiency.

Systems Thinking – By having awareness of the department’s regulations, policies and procedures related to financial and personnel administration responsibilities, you will have a better understanding how your duties impact day-to-day and forecasting operational needs.

Build Collaborative Environments – You will work within a team to support and communicate effectively with others and respond to stakeholders to achieve desired Branch and Ministry outcomes.
Salary
$1,861.71 to $2,279.37 bi-weekly ($48,590.63 to $59,491.55 yearly)
Notes
This is a full-time permanent position
Monday – Friday, 36.25 hours per week.

Links and information on what the GoA has to offer to prospective employees.

Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
Pension plans:
Public Service Pension Plan (PSPP) – https://www.pspp.ca
Management Employees Pension Plan (MEPP) – https://www.mepp.ca
Leadership and mentorship programs
Professional learning and development
Positive workplace culture and work-life balance
How To Apply
Click on the “Apply Now” button.

 

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/navigating-online-jobs-application.aspx to learn more about creating a candidate profile and other tips for the Government of Alberta’s online application system.

 

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system, click here to access the main log in page where you are able to ‘Create an account’, reset your password (‘Forgot your password’) or ‘Sign  In’ should you already have an account.

 

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

 

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at https://www.alberta.ca/alberta-public-service-jobs.aspx

 

Tips for applicants: https://www.alberta.ca/alberta-public-service-hiring-process.aspx

 

Resources for applicants:

https://www.alberta.ca/apply-for-jobs-with-the-alberta-public-service.aspx
https://www.alberta.ca/alberta-public-service-hiring-process.aspx
https://alis.alberta.ca/look-for-work/
It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) https://www.alberta.ca/iqas-overview.aspx. Applicants are encouraged to include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

 

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

 

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Samantha Kith at Samantha.Kith@gov.ab.ca.

 

If this competition is closed as per the closing date noted above, please continue to check http://www.jobs.alberta.ca for a listing of current career opportunities with the Government of Alberta.

Tagged as: administration, coordination